Everything you need to know about the Digital Shed Invoicing System.
Account Creation: To begin, click "Signup". You must provide a valid email and solve a captcha to prevent bot abuse.
Verification: After signing up, check your inbox. You cannot log in until you have clicked the verification link sent to your email.
Business Profile: Once logged in, visit the Account page. Here you can upload your logo and enter your bank/payment details. These details are automatically appended to the footer of every invoice you generate.
Invoice Sending: Invoices are automatically emailed to your customers at 8:00 AM on the date you specify during creation. If you set the date for "Today" or a past date, the system will not send the invoice automatically and will prompt you to download and send it manually.
Multi-Item Invoices: You can add up to 3 separate line items per invoice. Blank rows are automatically ignored by the system.
Tax/VAT: The tax rate you specify during invoice creation is applied to the total amount. You can set different tax rates for each invoice as needed.
Currency: All invoices are generated in GBP (£). If you need to invoice in a different currency, simply enter the equivalent amount in GBP and specify the currency in the item description (e.g. "Consulting Services - $500 USD").
Time-Saving Features:
Customer Auto-fill: Use the "Quick Select" dropdown to instantly populate name, email, and address fields for customers you have invoiced before.
Item Autocomplete: As you type descriptions, the system will suggest items you have used previously.
Status Tracking: You can track whether an invoice is Pending, Sent, or Paid. Use the "Mark Paid" button in your invoice list to update your records.
Invoice Example: For a sample invoice layout, click here to view a PDF generated by the system. This will give you an idea of the clean, professional format your customers will receive. The design is simple and functional, ensuring all key information is clearly presented.
Automated Emailing: The system automatically emails PDF invoices to customers at 8:00 AM on the date specified during creation.
Daily Sending Limit: Invoices dated for "Today" or in the past will not be automatically emailed. A warning will appear on the screen to remind you to download the PDF and send it manually.
Security: All login attempts are monitored. After 3 failed attempts, your IP address will be temporarily locked for one hour to protect your account.